Personal assistants and other secretaries

10 of 31 tasks in this role are things an AI can already do today. Task list mapped via O*NET "Secretaries and Administrative Assistants, Except Legal, Medical, and Executive" (43-6014.00).

1. Create, maintain, and enter information into databases.

   AI can do thisimportance 4.2/5
2. Use computers for various applications, such as database management or word processing.

   AI can do thisimportance 4.2/5
3. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.

   AI can do thisimportance 4.0/5
4. Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.

   AI can do thisimportance 3.8/5
5. Complete forms in accordance with company procedures.

   AI can do thisimportance 3.8/5
6. Conduct searches to find needed information, using such sources as the Internet.

   AI can do thisimportance 3.7/5
7. Open, read, route, and distribute incoming mail or other materials and answer routine letters.

   AI can do thisimportance 3.7/5
8. Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.

   AI can do thisimportance 3.7/5
9. Train and assist staff with computer usage.

   AI can do thisimportance 3.4/5
10. Develop or maintain internal or external company Web sites.

    AI can do thisimportance 3.1/5
11. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

    Human workimportance 4.3/5
12. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

    Human workimportance 4.3/5
13. Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.

    Human workimportance 4.2/5
14. Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.

    Human workimportance 4.2/5
15. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

    Human workimportance 4.1/5
16. Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.

    Human workimportance 4.0/5
17. Schedule and confirm appointments for clients, customers, or supervisors.

    Human workimportance 3.9/5
18. Maintain scheduling and event calendars.

    Human workimportance 3.8/5
19. Establish work procedures or schedules and keep track of the daily work of clerical staff.

    Human workimportance 3.8/5
20. Provide services to customers, such as order placement or account information.

    Human workimportance 3.8/5
21. Prepare and mail checks.

    Human workimportance 3.7/5
22. Locate and attach appropriate files to incoming correspondence requiring replies.

    Human workimportance 3.7/5
23. Arrange conference, meeting, or travel reservations for office personnel.

    Human workimportance 3.7/5
24. Supervise other clerical staff and provide training and orientation to new staff.

    Human workimportance 3.7/5
25. Make copies of correspondence or other printed material.

    Human workimportance 3.7/5
26. Manage projects or contribute to committee or team work.

    Human workimportance 3.6/5
27. Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.

    Human workimportance 3.5/5
28. Learn to operate new office technologies as they are developed and implemented.

    Human workimportance 3.5/5
29. Mail newsletters, promotional material, or other information.

    Human workimportance 3.4/5
30. Order and dispense supplies.

    Human workimportance 3.3/5
31. Prepare conference or event materials, such as flyers or invitations.

    Human workimportance 3.3/5